You can be assured that all of your PII will be used and disclosed only for the legitimate business purposes of administering your application and completing the on-boarding/new hire process, should you be offered and accept a position with Constellation, including:
We will also use your PII to protect the rights and property of Constellation, our users, applicants, candidates, employees or the public as required or permitted by law. If you are offered and accept employment with Constellation, the PII collected during the application and recruitment process will become part of your employment record.
Your PII will be processed and stored on the systems used by us in the United States and in other countries. Only authorized personnel worldwide, including human resources, legal, and appropriate managers, will have access to your PII for legitimate business purposes such as management and analysis of job applications. If you have been referred for a job at Constellation by a current Constellation employee, with your consent, we may inform that employee about the progress of your application and let the Constellation employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Constellation employee we may consult with that employee for feedback on you. However, wherever PII may be stored, used, processed, accessed or disclosed, Constellation has taken appropriate steps to ensure that your PII is adequately protected in accordance with Constellation policies and applicable laws and regulations. In particular, where PII is transferred to countries that may not provide a level of protection to PII equivalent to that provided by your home country, Constellation has entered into certain data transfer contracts, including appropriate contractual clauses based on the EU Model Clauses where appropriate.
As necessary for the purposes described above, PII may be shared with one or more parties, whether affiliated or unaffiliated, to process PII under appropriate instructions (“Data Processors”). Such Data Processors may carry out instructions related to IT system support, compliance screening, background check, and other activities, and will be subject to contractual obligations to implement appropriate technical and organizational security measures to safeguard the PII, and to process the PII only as instructed. Constellation may sometimes be required to disclose your PII to external third parties such as to local labour authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process.
If you transfer to another company within the Constellation affiliates, you agree that we may send, at the request of your new employer, your personnel file (which contains PII about you) to your new employer, so that it may administer your new employment relationship. We will retain any PII (either original or copies) that is required for compliance with the statutory requirements or legitimate business purposes.
Additional information regarding the collection, use, processing, and transfer of PII for purposes of your employment relationship will be provide via separate policies and procedures if you are offered a position with Constellation.
Constellation uses advanced technology and well-defined practices as required by applicable law to help ensure that your PII is protected from unauthorized access, use, misuse, modification, disclosure and destruction.
Access, Corrections, and Deletions
If you should have any questions about the processing, or if you would like to access, review, correct, erase or object to PII Constellation holds about you, please contact us as described below.
Please note that any misleading, false or willful omission of PII may be sufficient reason for refusal of, suspension or dismissal from employment.
If you should have any questions about the processing of your PII by Constellation, please contact firstname.lastname@example.org. Please do not submit your resume to this email address. Instead, submit your resume for an employment opportunity by applying online.